People Master Data Management (PMDM) is the process of collecting, storing, maintaining, and using data about employees, contractors, partners, or customers of an organization.
In the Pretectum Master Data Management context this data can include personal information such as name, date of birth, address, and contact details, as well as employment information such as job title, department, and salary.
The purpose of PMDM is to ensure that accurate and up-to-date information is available for various business processes, such as HR management, payroll processing, and customer relationship management.
PMDM is a critical component of an organization’s overall data management strategy, as it helps to ensure data quality and consistency, improves the accuracy of business decisions, and enables better collaboration and communication between different departments and stakeholders.
Effective PMDM also supports regulatory compliance, reduces the risk of data breaches, and helps organizations make the most of their human capital.
An effective PMDM ideally needs to support a number of key capabilities.
The optimal PMDM supports the creation and maintenance of people or person records in a controlled and high quality way within the system. This requires the presence of a centralized repository for collecting and storing data about the people who are either employees, contractors, partners, or customers.
Built-in validation rules in the PMDM ensures the data that is captured is accurate and consistent. This means that it should also have the capability to detect and reject duplicates, missing information, or inconsistent data.
By leveraging a data model, or in Pretectum speak, a schema, the PMDM is able to standardize the data and in particular is able to convert dates into a uniform format or standardize the way addresses are created and maintain. This could integrate with data validation sets from USPS, Royal Mail, AusPost and others. Standards ensure data quality and consistency of the data for use across the organization.
On premise PMDM systems should be reasonably expected to have robust security features, this is often native to platforms like the Pretectum SaaS offering. This includes encryption, access control, and audit trails,. All of these features serve to protect sensitive data and ensure regulatory compliance.
Data Integration of the PMDM allows integration with other systems, such as HR management, payroll processing, and CRM, ERP, CDP etc, to ensure effective use of the people data across the organization.
Just as with any centralized master data management system, the PMDM needs to have some data reporting and analytics to help the organization make informed decisions based on the data. The ability to generate various reports, such as demographic reports, salary reports, and turnover reports, to help organizations understand people data.
A PMDM system must have a clear governance structure, with defined roles and responsibilities for managing and using the data. This helps to ensure that the data is used effectively, ethically, and in compliance with regulations.
Any PMDM system should be user-friendly and intuitive, with an easy-to-use interface for both data entry and reporting. This helps to ensure that users are able to effectively use the system and contribute to the accuracy of the data.
To learn how you might use Pretectum as a PMDM, contact us today and consider a free trial evaluation.